First things first. I’m sorry I have been a bit off of the map but I’ve been following the wise words of Mark Twain: “Twenty years from now, you will be more disappointed by the things you didn’t do than by the ones you did do. So throw off the bowlines, sail away from the safe harbor. Catch the trade winds in your sails. Explore. Dream. Discover.”
It has been an extremely busy couple of weeks. To give you an idea, I will give you some of my stats because, c’mon, everyone loves a good stat.
Number of meetings: 40
Number of hours of flying: 28
Number of countries traveled: 3
Number of exams in queue: 1
Number of currents Projects: 4
Anyway, the past two weeks I’ve been busy working on several projects and you will hear more details sooner than later in regards to them. But one of the things which is top of mind for me as a Project Manager is how I can work faster and more efficiently. One current project I’m looking to improve is the redesigning of the RFP process which I talked to you about before.
A RFP is a document where we describe a project requirements, expectations, and deliverables. This is one of the first steps we do when we have assigned a new exam to ship, and the RFP outlines the contract that we will later sign with our content developer vendor. I went through the process of creating RFP two times and I always felt that we had some room for improvement. Since I’m one of the newbies and I tend to be a bit passionate about not wasting time, I got it assigned to me.
Usually, when I want to drive an efficiency, I think about 2 things: first, how long it takes and second, the cost of doing in it. Once I have that information in my pocket, I kind of challenge myself to make those numbers better. In this case, it was a no brainer; before, we were doing things a bit old school and using email to collaborate on the RFP (I know! I know! Bear with us) so to improve the RFP process, we will be moving towards using Visual Studio (TFS) to collaborate, which is what we use for exam development, too. Now, the challenge is how do I reduce the reviewing iterations (when creating the RFPs)? Do I have an initial and I closing discussion meeting? Do I leave just some working days for people to discuss offline? Anyway, these questions are yet to be answered so I would love to hear your thoughts if you have any ideas.
Lastly, you know that I believe an image speaks greater than all my words so I want to leave you with some of the pics that I captured lately:
My daughter in Prague watching someone doing her fav thing… bubbles J
Beautiful Prague moment
Anyway, talk to you soon. Ahhh… one last thing. Don’t forget my friends: CARPE DIEM!
And don't forget volunteering. You were volunteering, too! :)
Im super new to this site, but like how you started off with the Mark Twain quote. I agree completely and have always said that a year from now you'll wish you had started today. I cant offer any assistance in your RFP, but just wanted to comment that im loving everyone's positive attitude I see post, and hope you had fun in Prague. (have always wanted to go)